By john 
Meeting transcription tools can save hours of manual note-taking, but discovering that Fireflies AI notetaker not recording Google Meet has left you without a transcript is a frustrating experience. This issue LISBOA77 typically comes down to setup and permissions.
Why Does This Happen?
Fireflies works by joining your meetings as a virtual participant that records and transcribes the audio. If it cannot join the meeting, it cannot record. Common causes include incorrect calendar integration, missing permissions in Google Meet, meeting links that require approval for external participants, or the Fireflies bot being blocked by your organization’s Google Workspace administrator. Changes to Google Meet’s security settings can also prevent third-party bots from joining.
Initial Troubleshooting Steps
First, verify that your Google Calendar is properly connected to Fireflies. Check your Fireflies dashboard to confirm the meeting appears on your upcoming meetings list. Make sure the meeting link is included in your calendar event, as Fireflies needs this to join. Also, check that your Google Meet settings allow participants to join without requiring host approval, as the Fireflies bot may be stuck in a waiting room.
Advanced Solutions
If you are part of an organization using Google Workspace, ask your IT administrator to whitelist the Fireflies bot email address. Some organizations block all external participants by default, which prevents Fireflies from joining. You can also try manually inviting the Fireflies bot to the meeting by adding its email address to the meeting invite. If calendar sync is unreliable, use the manual recording option in Fireflies where you provide the meeting link directly.
A Word of Caution
Always inform all meeting participants that the meeting is being recorded and transcribed. In many regions, recording conversations without consent violates privacy laws. Most meeting transcription tools add a notification when they join, but it is still good practice to verbally confirm that everyone is aware of and agrees to the recording.
Wrapping Up
Getting Fireflies to work with Google Meet usually requires proper calendar integration and the right permission settings. By checking these configurations and coordinating with your IT team if needed, you can ensure reliable meeting transcription going forward.